Admin and Asset management overview

Admin and Asset management overview

Admin and Asset management module helps in managing the following processes
- maintaining an asset register
- allocation of various types of returnable and non returnable assets like laptops, computer, visiting cards
- cab booking
- gate pass for taking assets out of office

If you want to use Cab booking or Gate pass processes please get in touch with your Account Manager. Office Manager and IT Manager roles manage Admin and Asset processes.


Categories of Assets
All assets are mapped to a unique asset category. The asset categories can be created and managed by the Application Administrator. Each asset category can be mapped to either IT or Office Manager.

Types of Assets
There are two types of assets
-  Returnable assets : these are allocated to employees and need to be returned back
- Non-returnable assets : visiting cards, stationary or any other asset which is a consumable and does not need to be returned

Asset Status
An Asset can have different status. To see this you can go to the Register Page within Asset menu.
Draft : Asset has been created by Office Manager but not submitted
Available : Asset is in stock and can be allocated to an employee
Allocation Marked : Asset has been allocated to an employee but the employee has not accepted the asset in the system
Allocated : Asset in the ownership of an employee
Unavailable : Asset is not available for allocation it is with the Administration department
Disposed : Asset has been disposed off and is no longer available for use
Gate Pass-In : Asset has an approved Gate Pass but it is in Office premises
Gate Pass-Out : Asset has an approved Gate Pass and is out of Office premises

Linked articles
Admin and Asset setup
Asset register
Adding assets to asset register
Asset request submission and approval
Asset allocation and acceptance by employee
Recovery of assets
Returning of assets to IT / Office manager
Submitting cab request
Approving cab request


    • Related Articles

    • Asset request submission and approval

      1. Request Submission Quick Access : Admin & Asset > Asset Request Accessible to : Initiators as per Setup Asset request can be created by Employees or Managers for their reportees (if enabled in setup). There are two types of assets, refer Asset ...

    • Asset Register

      Menu Path : Admin & Asset > Register Accessible to : Office / IT Manager Asset Register Asset register is used to keep a track of all assets mapped to the Office / IT Manager. Activities you can do on this page are 1. Update details of an existing ...

    • Asset acceptance by employee

      Menu path : Admin & Asset > Home Accessible to : Employees You will get an alert on allocation of asset by IT or Office Manager, it will also be visible on the Pending Tasks list. You can accept the asset by going to Asset Home page / Asset requests ...

    • Adding assets to asset register

      Quick Access : Admin & Asset > Create New Asset Accessible to: IT / Office Manager New assets can only be added in the system by Office / IT Manager by manually adding them one by one as shown below or by adding them in bulk. Adding Returnable asset ...

    • Asset allocation by IT / Office manager

      Menu Path : Admin & Asset > Allocate > Asset Allocation Requests Accessible to : IT Manager / Office Manager As an IT / Office Manager you will see an additional page "Allocate" from where you can allocate assets against requests which have been ...