Admin and Asset management overview
- maintaining an asset register
- allocation of various types of returnable and non returnable assets like laptops, computer, visiting cards
- cab booking
- gate pass for taking assets out of office
Roles which manage these processes are Office Manager and IT Manager.
Categories of Assets
All assets are mapped to a unique asset category. The asset categories can be created and managed by the Application Administrator. Each asset category can be mapped to either IT or Office Manager.
Types of Assets
There
are two types of assets
- Returnable assets : these are allocated to employees and need to be returned
back
- Non-returnable assets : visiting cards, stationary or any other asset which
is a consumable and does not need to be returned
Asset Status
An Asset
can have different status. To see this you can go to the Register Page within
Asset menu.
Draft : Asset has been created by Office Manager but not submitted
Available : Asset is in stock and can be allocated to an employee
Allocation Marked : Asset has been allocated to an employee but the employee
has not accepted the asset in the system
Allocated : Asset in the ownership of an employee
Unavailable : Asset is not available for allocation it is with the Administration
department
Disposed : Asset has been disposed off and is no longer available for use
Gate Pass-In : Asset has an approved Gate Pass but it is in Office premises
Gate Pass-Out : Asset has an approved Gate Pass and is out of Office premises
Linked articles
Admin and Asset setup
Adding assets to asset register
Asset request submission and approval
Asset allocation and acceptance by employee
Recovery of assets
Returning of assets to IT / Office manager
Sending assets for repair or scrapping assets
Submitting cab request
Approving cab request
Related Articles
Asset request submission and approval
Asset Request Creation Quick Access : Admin & Asset > Asset Request Accessible to : Initiators as per Setup Asset request can be created by Employees or Managers for their employees (if enabled in setup). There are two types of assets, refer Asset ...Asset acceptance by employee
Menu path : Admin & Asset > Home Accessible to : Employees You will get an alert on allocation of asset by IT or Office Manager, it will also be visible on the Pending Tasks list. You can accept the asset by going to Asset Home page / Asset requests ...Adding assets to asset register
Quick Access : Admin & Asset > Create New Asset Accessible to: IT / Office Manager New assets can only be added in the system by Office / IT Manager by manually adding them one by one as shown below or by adding them in bulk. Adding Returnable ...Asset allocation by IT / Office manager
Menu Path : Admin & Asset > Allocate Accessible to : IT Manager / Office Manager As an IT / Office Manager you will see an additional tab "Allocate" from where you can allocate assets against requests which have been approved. - Search the available ...Returning of assets to IT / Office manager
Quick Access : Admin & Asset > Asset Return Request Accessible to : Employee Assets which have been allocated to the employee can be returned by the employee back to the IT Manger or Office Manager. To do so just use the Return option visible on the ...