Closing or Cancelling job opening

Menu Path : Recruitment > Openings

Accessible to : Recruitment Manager

Once a job opening has been released it can be cancelled or closed by the Recruitment Manager.

Cancelling a job opening

To cancel a released job opening, click on the "Cancel" button as shown above.

If the job opening has some candidates mapped to it which have been sent by agencies and has scheduled review, screening or interviews a notification will be sent to the agency / evaluators informing them of the cancellation. A notification will also be sent to the Recruiter.

Job opening cannot be cancelled if there are active job offers. You will have to reset the job offers and then try again.

Closing a job opening

Job opening is automatically closed when all the vacancies are filled. This happens when the offers have been updated as accepted and data has been transferred to HRIS. Job opening will also be closed if we edit a job and reduce the number of vacancies to 0 or equal to transferred to HRIS candidate.

Closed job openings are automatically hidden from the dashboard.

Reopening a job opening

A closed job opening is reopened or a closed vacancy reopened in the following scenarios - 

1. If a candidate who had accepted the offer and had been transferred to HRIS by the Recruiter is updated as "Did Not Join" by the HR team then the closed vacancy will be reopened and if the job opening had been closed it would reopened. Alerts will be sent to the Recruitment team.

2. If the candidate has joined but resigns within a period (as defined in setup) then the closed vacancy will be reopened and if the job opening had been closed it would reopened. Alerts will be sent to the Recruitment team.

Note -
1. If a job opening has been closed and then subsequently one of the employees who had been mapped for backfill withdraws his resignation, an alert will be sent to the Recruitment Manager

• Related Articles

• Releasing job opening

  Menu Path : Recruitment > Openings Accessible to : Recruitment Manager Once a job opening has been approved it comes to Recruitment Manager for releasing, at this stage you can cancel it also if you want. 1. Cancelling an approved job opening Click ...

• Report - Job Opening Status

  Menu : Reports > Recruitment Reports This report gives you details of job openings. There are four options - 1. Status 2. Details 3. Mapped Backfills 4. Mapped Transfers The From / To Date range is compared with the job opening Submission Date and ...

• Editing a released job opening

  Menu Path : Recruitment >Openings Accessible to : Recruitment Manager / Recruiter (as per Setup) Recruiters assigned to the opening or Recruitment Manager can edit a released job opening and can change most of the details like - a) Hiring Manager can ...

• Mapping transfers against a job opening

  Creating job openings against transfers While creating a job opening the Hiring Managers can map an employee who has been transferred out of their department / division / company against the job opening. This feature can be activated from Recruitment ...

• Creating job openings

  Menu Path : Recruitment > Openings Quick Access : Recruitment > New Job Opening Accessible to : Hiring Manager 1. Creating New Job Openings A job opening is the basis for any new hiring, it can be created by employees who have a Hiring Manager role. ...