Closing or deletion of leaves

Closing or deletion of leaves

Menu Patch : Setup > EazeHR > Leaves
Accessible to : Application Administrator

There are two options to remove the leaves types which have been created in EazeHR. The leave can be deleted removing all associated transactional records or the leave can be closed. We recommend that you should close a leave type if there is a change in policy and it is not longer in use.

System leaves like LWP, Compensatory Off and Birthday cannot be deleted or closed.

Deleting Leaves
If a leave which has been created is not required or if some mistake has been made while creating a leave, it can be deleted. To delete a leave the steps to be followed are –
  1. From leave setup page use the "Delete" action button to delete any existing leave
  2. System will give a confirmation message
  3. All leave data in the system for this leave will be deleted, no alert will go to any employee or HR
  4. Status for days on which this leave was applied would be updated as Absent if employees was absent else status would be Present if employee had marked his attendance through any method on that day
  5. Leave cannot be deleted if leave encashment process has been released
  6. Leave cannot be deleted if it is linked as a leave in the LTA process

Closing of Leaves
Deletion should be used only if wrong leave has been created. If you want to discontinue a leave due to change in policy you can use the "Close" feature.

  1. In Leave Setup edit the leave and click on "Close Leave" button
  2. Confirm the closure. System will close the leave immediately and no further accrual will happen on account of this leave
  3. Leave balance which is available with the employees can be consumed by them till the period defined by Future and Past entry period in setup
  4. Leave encashment process can be run and employees can encash this leave any time before the end of the year
  5. From 1st of January of next year (or the applicable start date of leave calendar) this leave will not be visible on Leave home page of the employees

Note: On 31st December (or the applicable last date of leave calendar) all the closed leaves which have not been encashed or claimed will lapse irrespective of what is the carry forward setting.



    • Related Articles

    • Maternity groups leaves setup

      If the parameter "Activate maternity leave for India" is selected as Yes then you would be able to use the seven maternity group leaves. Refer to the article on "Maternity group leaves" for more details. You would see the leaves in Draft status when ...

    • Leave setup

      Menu : Setup > HR Setup > Leave Setup Accessible to : Application Administrator There are two parts of the leave setup page. 1. Process Setup In this section the overall parameters can be setup 1. Leave upload done by - this parameter is used to ...

    • Managing calendars

      Menu Path : Setup > Common > Calendars Accessible to : Application Administration Application Administrator can create and edit calendars from this page. Calendars are needed before leaves can be used. Refer to article on Leave and calendar mapping ...

    • Leave Workflow

      Menu Path: Setup > EazeHR > Leaves > Create / Edit Leave > Workflow tab Accessible to : Application Administrator For each leave the workflow is defined in the second tab "Workflow" of individual leave setup page as shown below. Exception Approval - ...

    • Including Weekly Off / Holidays with leave

      If you want to create a condition that if employees are taking leaves on both sides of weekly off or compulsory holiday then in the leave setup enable the parameters "Holiday Counted" and "Weekly Off Counted". It is explained with an example below. ...