Delegation of work to Assistant
Menu Path - For Executives : Preferences
Accessible to: HR Manager and HR Executive
If due to some reasons senior managers of a company are not able to manage the approvals of requests which are being marked to them then using the delegation feature they can delegate the authority to do so to their "Assistant".
This feature can be enabled for any employee by HR Manager or HR Executive and employees for which the delegation feature is enabled are called "Executives" in this document for the purpose of clarity.
Activation and initial setup of delegation feature
2. Once the feature is activated you would be able to map Assistants on the Official Details section on employee's Profile page for the employees for whom you want to enable this feature, as shown below -
3. After an Assistant is mapped for an Executive the HR Manager can delegate the processes to the Assistant from HR Mgr > Employee Details > Delegation tab as shown below.
The Assistant will get a notification with the details of the process for which
delegation is done. Delegation is available for the following processes
-
a) Attendance Updation
b) Leave
c) Missing Attendance
d) Missing Out Time
Delegation by Executives
Changing Assistant
Removing Assistant
1. The name of the Assistant will come against Pending With in reports / pages. Pending tasks and Weekly reminders will also go to the Assistant
2. When the assistant approves or rejects the request on the bottom of the request the name of Assistant with "(on behalf of xxxx)" will come
3. If the Assistant resigns system will send a reminder alert two days before his last working day to the HR Manager to change the Assistant mapping. After the last working day the delegation feature will be revoked and processes will be mapped back to the Executive
4. If the Executive resigns the processes will be transferred to his manager or to Application Administrator if Manager is not mapped even if Assistant is marked for the resigned Executive
5. If HR Manager makes changes on Official details then the impact of those changes will be reflected on the existing in-process requests which might be pending with the Assistant, for example
a) if Manager is changed and the new manager has a different assistant then the in-process requests will go to the new assistant, if he does not have an assistant then they will come to him
b) if Department is changed from a back date then requests pending with the Department Head's Assistant will not be moved
c) if Department is changed from a future date then on the date when this change becomes effective the requests will be moved
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