From this tab you can do primarily two activities -
1. Generate bank transfer / salary payment advices
2. Stop payment for some employees
A. Bulk processing of payment advices - You can bypass the detailed process and through two clicks generate the advices and clear the pending records
If you do not want to stop payment for any employee and want to generated
the salary payment advices for all then
- select the record or records for multiple months by clicking on the checkbox
given in the first column
- click on "Update as Paid" button above the table, you will see a confirmation
message on a popup as shown below
- when you click on "Yes" the advices would be generated and the row would be hidden from the table, if you want to download the payment advices you can go to Reports > Payroll > Generated Advices and select Salary as the type of advice.
This process will not be available for months in which an advice has already generated or if some employees have been put on salary hold.
B. Stopping payment for some employees - Steps to be followed
are
- click on the "Process Payment" button on the last column for a month; a new section will
open up below the table showing the details of employees as shown below
The records will move to the second table as shown above. You can always move them back to the first table by clicking on "Process Payment".
Once your list is final you can click on "Next" which is at the bottom of the second table, you will get a confirmation popup as shown below.
Click on "Yes" to generate the advices. Different advices will be generated based on the payment method and bank of the employees. Advice will be generated in PDF or in Excel format as per the setup.
Click on "Confirm as Paid" to update the payment status of advice as paid. Once you update the status of the advice the employee's covered in the advice will be updated as "Paid" in the summary table but if you have generated the advices but do not update the status as paid then the status of employee's payment would remain as "Pending". You can also use the "Reset" option to reset the generated advice.
