Managing Announcements

Managing Announcements

Menu Path: HR Manager > Communications > Announcements tab
Quick Access : HR Manager > Make Announcement
Accessible to: CHR / HR Manager / HR Executive as per Setup

Using this feature HR Managers can created and broadcast announcements to employees. These announcements are visible on the dashboard on the top of the page for the duration defined while releasing. If employees have downloaded and are logged on to their mobile app then the announcement is also visible to them on their mobile application dashboard.


To create an Announcement - Click on "Create Announcement" button. You will see the HTML text editor as shown below.


Steps to be followed -
  1. Enter the Start Date / End Date - announcement will be shown on the start date and will be visible till the end date. Maximum period can be 31 days
  2. Title - this is shown as the subject of the email
  3. You can also send the announcement as an email; select the check box - Send Email. An email will be sent to all the employees who are eligible to receive the announcement, on the morning of the start date of announcement
  4. You can include up to three images and image can be up to 5 MB in size
  5. Release To : specify to whom the announcement will be visible, you can define an eligibility criteria or pick from a list or send to all

Editing an Announcement
The following changes can be made to an announcement after submission.
1. If the Start date is in future then everything in the announcement can be changed.
2. But if the announcement has been released then only the End date can be changed if it is for today or future

After the announcement is closed it can be hidden or deleted. Announcements older than 3 months old will be deleted automatically.

Notes
Note: Even if there are multiple HR Managers or HR Executives then the announcements will be sent to the employees as defined in "Release to" section of the announcement.



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