Managing employee's weekly offs

Managing employee's weekly offs

Menu Path: Work Area > Update Weekly Offs
Quick Access: Manager's Role > Update Weekly Offs
Accessible to: As per setup

Activities which can be done on this page are -
1. change the weekly off pattern for employees
2. assign the weekly off day for employees who are on flexi weekly off

1. Weekly off updation

Steps to be followed are –

1. Click on the Quick Access link as mentioned above you will be navigated to page as shown below


2. On this page you can update the weekly off pattern for a future date directly in the table or use the bulk upload method
  1. Select Weekly off pattern and From Period in Future Mapping columns 
  2. On submission the new weekly off will be stored and will be automatically updated, immediately employee will get an alert informing him of the shift changes
  3. For updating shifts in bulk see point 3 below

2. Weekly off updation from back date

You can also correct the weekly off mapped to an employee from a past date. Steps to be followed are -

1. Click on the "Edit" button as shown in the image above. The following popup opens up to fill in the details and submit.

2. Click on "Process Weekly Off Correction" button
3. Select the new weekly off name in the drop-down
4. Select the From Date - date from which this weekly off pattern is to be mapped
5. Select the To Date - this is optional and if you do not select a To Date this weekly off pattern will be mapped without an end date in future
6. Click on Submit

Note: Changes in weekly off from a back date can be done only up to the period defined in setup. Refer article Managing Weekly Offs. If past entry period is blank, then weekly off can be updated from any date in past.      

3. Flexi weekly off updation

For employees who are mapped to flexi weekly off you can update the weekly off by clicking on "Upload Flexi Off" button. In the downloaded excel provide the following details
1. Employee Name - optional
2. Employee Code
3. Date - provide the date on which employee has the weekly off, date can be in past or in future

4. Weekly off updation in bulk

For updating weekly off for multiple employees through excel use the "Bulk Upload" button. In the downloaded excel provide the following details
1. Employee Name - optional
2. Employee Code
3. Weekly Off - enter the weekly off pattern name, do not enter the week day name
4. From Date – New shift date

Through excel you can upload multiple weekly off changes for one employee by updating data in multiple rows. System will automatically update the To Date as From Date - 1 of the next change. You can upload multiple weekly offs through excel only from a future date.

5. Weekly off updation by HR Manager

Menu Path: Quick Access > HR Manager > Update Weekly Offs
Accessible to: HR Manager

HR Managers can also update shift for their employees in bulk through HR Manager > Update Weekly Offs page. Process would be same as what is available for Managers.


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