My Profile page

My Profile page

Menu Path : HRMS > My Profile > Tap on Profile section
Quick Access : Others > Update Profile
Accessible to : All Employees and Managers / HR team as per Setup

You can view and update your profile details on this page, access of various sections is controlled as per your company's policy and the changes you make might go for an approval to the HR Manager. This can be done on the mobile application also. Refer article on Managing HRIS details for more information.

Sections available on this page are -

1. Header


If your photograph is not uploaded, you can upload it by clicking on the photo icon in the header as shown above, you would be able to upload a photo from your hard disk. You can also upload click your selfie and upload from your mobile phone - refer article for more details.

2. Personal Details


In Personal Details section the key personal details are captured. If you have updated a field which is pending for approval then it is shown in red color like National ID is shown above. To edit these fields click on the Edit icon on the top right of the section as shown above.

The status of your mailbox is shown in brackets next to your Email ID. Refer article on Managing account preferences for detailed explanation of mailbox statuses.


Status of email and and mobile is also shown in brackets. Refer to the article on Mobile number updation and Managing Account preferences for more details on how to update these fields. Gender / Date of Birth if entered wrongly can be updated only by HR Manager.

3. Official Details

Details in this section can be updated only by HR team.


4. Addresses


You can update your current and permanent address in this section.

5. Bank Accounts

You can maintain your account details in this section. Salary account is linked payroll and Expense account is linked to HR Expense or Payroll Reimbursement processes.

6. Statutory Details


Fields in this section will be based upon the statutory numbers and details needed for payroll for your country. If Aadhaar number is updated it will be masked and will be only visible to the employee on this page, while editing. If India payroll is activated the it would also be visible to Payroll Manager for the purpose of UAN and ESI Number creation. Once UAN / ESI Number is verified it will not be visible to Payroll Manager also.

If edit permission is given you will be able to edit some of the fields as shown below -


7. Additional Details

Additional fields are visible in this section. Marriage Anniversary field is only visible if Marital Status is selected as Married.

8. Health Record


If you select Disability as Yes then a separate section for disability details becomes visible which can be filled up with disability details.

9. Disability Record


10. Languages


11. Family Details


You can add details of family members and also declare if they are dependent upon you. Relations like Father / Mother / Husband / Wife / Father in law / Mother in law can only be unique.

12. Education Qualifications


You can update your educational details in this section. Against each row you can upload the degrees / certificates by clicking on the button in Doc Upload column.


13. Skill Details


You can update you skill details against the skill categories defined in your company. Refer to the article Updating skill details for more details.

14. Work Experience


15. Professional Certifications


In this section employees can provide details of professional certificates they have received. Additional fields like Validity Date, URL, From / To Period can be added from setup if needed.

16. Reference Documents


You can update details of key documents which are needed by the company, multiple attachments can be uploaded against each document.
System will send an alert 15 days before the expiry of the validity of the document. Who all will get the alert can be configured in setup, by default it goes to the employee and HR Manager mapped to employee. This alert can also be disabled - alert is listed as "Expiry Reminder".

17. Other Documents



This section is used to store miscellaneous documents, your company can also issue some formats which you can download, update and upload here. There will be two action buttons Upload / Download. When you upload a document, it  might go for approval (if approval is required).


    • Related Articles

    • Editing profile details

      EazeWork HRMS provides easy access to all the HR records of the employee and the relevant information at the Company / Department / Division / Location level. My Profile page within HRMS is where employee's profile details are stored. Access to ...

    • Employee profile details

      1. Sections in Employee Profile In EazeWork HRMS module you can capture employee level details in sections. Each section has fields in it and you can add custom fields also in some sections. Some sections are optional and within a section which ...

    • Employee management

      Menu : HR Manager > Employee Details > Employee Management tab Accessible to : HR Managers / HR Executive / Chief of HR as per Setup From this tab CHR, HR Managers or HR Executives can access the profile of any employee mapped to them. Not all HR ...

    • National ID Feature

      Menu Path: HRMS > My Profile > Profile tab Quick Access: Others > Update Profile Accessible to: All Employees On My Profile page in the personal details section an additional field is available which is used to capture the National ID. This field ...

    • Reviewing Policies, Updating Nominations and Declarations

      Menu Path : HRMS > My Profile > Tap on Policies and Declarations section Accessible to : All Employees You can review the company policies and update nomination / declaration forms which are needed to be filled up by you from this page. 1. Company ...