Report - Attendance Shift Details
Menu : Reports > Attendance
This report shows day's status of attendance and provides metrics in comparison with the shift timings. This reports shows late coming, hours worked, hours worked within shift, early leaving, shortfall. Refer to the article on Understanding Attendance Metrics for more details on how these metrics are calculated.
This report can be generated for all the employees together but can be generated for maximum period of one month at a time. If you generate it for one employee then it can be generated for a quarter.
Details of key columns are -
1. Shift Start Time: Start time of the shift
2. Shift End Time: End time of the shift
3. Effective Start Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
4. Effective End Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
5. In-Time: In-Time from attendance data will show, if attendance has been updated by HR Manager or Manager through bulk update then shift start time is shown here
6. Out-Time: Out-Time from attendance will show, if attendance has been updated by HR Manager or Manager through bulk update then shift end time is shown here
7. Actual Breaks: Total duration of breaks taken in the day
8. Breaks Interval: Break start and Break end time for individual breaks is shown, if there are multiple breaks then records are separated by a comma
9. Hours Worked: Difference of Out-Time and In-Time including break hours
10. Actual Hours Worked: Difference of Out-Time and In-Time excluding break hours
11. Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time
12. Actual Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time excluding breaks which fall within the Effective Start Time and Effective End Time
13. Effective Shortfall: effective shortfall is calculated as follows - If employee works less then his effective shift hours then it will count as shortfall, "Effective Shortfall = Effective Total Hours - Actual Hours Worked"
14. Effective Early Coming: if employee comes in early then, "Effective Early Coming = Effective Start Time - In Time".
15. Effective Late Coming: if employee comes late then, "Effective Late Coming = In Time - Effective Start Time"
16. Effective Early Leaving: if employee leaves early then, "Effective Early Leaving = Effective End Time - Out Time"
2. Shift End Time: End time of the shift
3. Effective Start Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
4. Effective End Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
5. In-Time: In-Time from attendance data will show, if attendance has been updated by HR Manager or Manager through bulk update then shift start time is shown here
6. Out-Time: Out-Time from attendance will show, if attendance has been updated by HR Manager or Manager through bulk update then shift end time is shown here
7. Actual Breaks: Total duration of breaks taken in the day
8. Breaks Interval: Break start and Break end time for individual breaks is shown, if there are multiple breaks then records are separated by a comma
9. Hours Worked: Difference of Out-Time and In-Time including break hours
10. Actual Hours Worked: Difference of Out-Time and In-Time excluding break hours
11. Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time
12. Actual Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time excluding breaks which fall within the Effective Start Time and Effective End Time
13. Effective Shortfall: effective shortfall is calculated as follows - If employee works less then his effective shift hours then it will count as shortfall, "Effective Shortfall = Effective Total Hours - Actual Hours Worked"
14. Effective Early Coming: if employee comes in early then, "Effective Early Coming = Effective Start Time - In Time".
15. Effective Late Coming: if employee comes late then, "Effective Late Coming = In Time - Effective Start Time"
16. Effective Early Leaving: if employee leaves early then, "Effective Early Leaving = Effective End Time - Out Time"
17. In Time Method / Out Time Method: In these columns the method which is used to mark attendance is shown
Methods which are shown in last two columns are
Methods used by employee
1. Web - if attendance is marked through browser by employee
1. Web - if attendance is marked through browser by employee
2. Biometric - if attendance is marked through biometric or access card by employee
3. Mobile - if attendance is marked through mobile by employee
4. Attendance Updation - if attendance is updated through an attendance updation request by employee
Methods use by HR team / Managers
1. Excel Upload - <Name> - when attendance is updated through bulk using excel upload method
6. Bulk Update - <Name> - when attendance is updated in bulk from Pending Attendance tab
7. Out Time Update - <Name> - when attendance is updated for records which have a missing out time
8. Mobile - <Name> - when attendance is marked using mobile app by the manager for employee
9. System - when out time is updated by system in case of pending out time or when attendance method is Auto
10. Attendance Updation - <Name> - when attendance updation request is submitted by someone other than the employee
Note - the In Time Method / Out Time Method details have been updated on Dec 2025. Data earlier to that would show different details
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