Report - Attendance Shift Details
Menu : Reports > Attendance
This report shows day's status of attendance and provides metrics in comparison with the shift timings. This reports shows late coming, hours worked, hours worked within shift, early leaving, shortfall. Refer to the article on Understanding Attendance Metrics for more details on how these metrics are calculated.
This report can be generated for all the employees together but can be generated for maximum period of one month at a time. If you generate it for one employee then it can be generated for a quarter.
Details of key columns are -
1. Shift Start Time: Start time of the shift
2. Shift End Time: End time of the shift
3. Effective Start Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
4. Effective End Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
5. In-Time: In-Time from attendance data will show, if attendance has been updated by HR Manager or Manager through bulk update then shift start time is shown here
6. Out-Time: Out-Time from attendance will show, if attendance has been updated by HR Manager or Manager through bulk update then shift end time is shown here
7. Actual Breaks: Total duration of breaks taken in the day
8. Breaks Interval: Break start and Break end time for individual breaks is shown, if there are multiple breaks then records are separated by a comma
9. Hours Worked: Difference of Out-Time and In-Time including break hours
10. Actual Hours Worked: Difference of Out-Time and In-Time excluding break hours
11. Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time
12. Actual Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time excluding breaks which fall within the Effective Start Time and Effective End Time
13. Effective Shortfall: effective shortfall is calculated as follows - If employee works less then his effective shift hours then it will count as shortfall, "Effective Shortfall = Effective Total Hours - Actual Hours Worked"
14. Effective Early Coming: if employee comes in early then, "Effective Early Coming = Effective Start Time - In Time".
15. Effective Late Coming: if employee comes late then, "Effective Late Coming = In Time - Effective Start Time"
16. Effective Early Leaving: if employee leaves early then, "Effective Early Leaving = Effective End Time - Out Time"
2. Shift End Time: End time of the shift
3. Effective Start Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
4. Effective End Time: Corrected shift start which will be considered for calculating attendance metrics (this is applicable only if employee is present for partial day)
5. In-Time: In-Time from attendance data will show, if attendance has been updated by HR Manager or Manager through bulk update then shift start time is shown here
6. Out-Time: Out-Time from attendance will show, if attendance has been updated by HR Manager or Manager through bulk update then shift end time is shown here
7. Actual Breaks: Total duration of breaks taken in the day
8. Breaks Interval: Break start and Break end time for individual breaks is shown, if there are multiple breaks then records are separated by a comma
9. Hours Worked: Difference of Out-Time and In-Time including break hours
10. Actual Hours Worked: Difference of Out-Time and In-Time excluding break hours
11. Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time
12. Actual Shift Hours Worked: Duration of hours worked which fall within the Effective Start Time and Effective End Time excluding breaks which fall within the Effective Start Time and Effective End Time
13. Effective Shortfall: effective shortfall is calculated as follows - If employee works less then his effective shift hours then it will count as shortfall, "Effective Shortfall = Effective Total Hours - Actual Hours Worked"
14. Effective Early Coming: if employee comes in early then, "Effective Early Coming = Effective Start Time - In Time".
15. Effective Late Coming: if employee comes late then, "Effective Late Coming = In Time - Effective Start Time"
16. Effective Early Leaving: if employee leaves early then, "Effective Early Leaving = Effective End Time - Out Time"
17. Time Modification: If In or Out time has been modified through a time modification
request then it will show as Yes else No
18. Method Used: In this column we are showing that attendance has been marked for which method. Details are -
- Updated by System - If attendance method is Auto
- Updated by <Manager Name> - If attendance is marked by Manager from Leave > Approve Attendance page
- Updated by <HR Manager Name> - If attendance is marked by HR Manager from Hr Mgr > Attendance Reg page or though bulk excel upload
- Backdated Request - If attendance is marked through backdated request
- Mobile - If attendance is marked through mobile
- Web - If attendance is marked through browser
- Biometric / Access Card - If attendance is marked through biometric or access card
18. Method Used: In this column we are showing that attendance has been marked for which method. Details are -
- Updated by System - If attendance method is Auto
- Updated by <Manager Name> - If attendance is marked by Manager from Leave > Approve Attendance page
- Updated by <HR Manager Name> - If attendance is marked by HR Manager from Hr Mgr > Attendance Reg page or though bulk excel upload
- Backdated Request - If attendance is marked through backdated request
- Mobile - If attendance is marked through mobile
- Web - If attendance is marked through browser
- Biometric / Access Card - If attendance is marked through biometric or access card
Related Articles
Report - Attendance Details
Menu : Reports > Attendance Detailed report which gives day wise attendance status of an employee for a given data range. Details of breaks taken and total hours worked are also available. It also shows the location from where the card has swiped if ...Report - Daily Attendance Record
Menu : EazeHR > Reports > Attendance This report is similar to Attendance Details report but with one critical difference, Out-time is always shown as Shift End-time, the actual Out-time even if recorded is not displayed. This report can be generated ...Report - Attendance Calendar
Menu : Reports > Attendance This report shows the attendance status for multiple employees across multiple days in a tabular form. This report can be generated for all the employees together but can be generated for maximum period of one month at a ...Understanding Attendance metrics
EazeWork HRMS helps you measure shortfall in hours worked, late coming, early leaving and other important attendance measures. In this article we will explain how these metrics are calculated. The basis for all calculations is the attendance punches, ...Leave deductions based on attendance shortfall
There are two ways in which the system can be used to create a leave against attendance shortfall. 1. Manual creation of LWP against attendance shortfall 2. Automatic deduction of leave against Absent records 1. Manual creation of LWP Menu Path : HR ...