UAN / ESI Number Updation
Accessible to : Payroll Manager
To update UAN or ESI Number the steps to be followed are outlined in this article.
1. UAN Creation / Updation / Correction
There are three activities to be done on this page -
1.1. Creation of UAN - if employee does not have an UAN then the UAN needs to be generated on the PF portal which can be accessed at https://unifiedportal-mem.epfindia.gov.in/memberinterface/. The data needed to generate the UAN can be downloaded in an excel file by clicking on "Download UAN Creation Data" button. If employee has updated his Aadhaar Number then it would be available in the excel.
If UAN was available with the employee from before then the column "UAN Exists From Before" needs to be selected and UAN updated in the table. Click on "Submit" on the row or select multiple records and click on "Submit" at the bottom of the table.
1.2. UAN Updation on PF Portal - After UAN has been created by the Payroll Manager on the PF Portal of if it was updated by the employee during onboarding it would be visible on the second table. For UAN updated by employee during onboarding the value of field "UAN exists from before" is updated as Yes. Once UAN has been successfully validated on the portal and atleast one month's PF ECR file has been successfully filed you should click on "Updated on Portal" button. This will change the status of UAN to "Verified" in internal records.
For both creation and updation of UAN bulk upload process can be used.
1.3. UAN Correction - if UAN has to be corrected then the third option can be used.
2. ESI Creation
Two activities can be done on this page -
2.1. Creation of ESI Number - if employee does not have an ESI Number then the it needs to be generated on the ESIC portal. The data needed to generate the ESI Number can be downloaded in an excel file by clicking on "Download ESI Creation Data" button. If employee has updated his Aadhaar Number then it would be available in the excel.
Click on "Submit" on the row or select multiple records and click on "Submit" at the bottom of the table.
2. ESI Number Updation on PF Portal - After ESI Number has been created by the Payroll Manager on the ESI Portal or if it was updated by the employee during onboarding it would be visible on the second table. Once ESI number has been successfully validated on the portal and atleast one month's ESI return has been filed you should click on "Updated on Portal" button. This will change the status of ESI Number to "Verified" in internal records.
For both creation and updation of ESI Number bulk upload process can be used.
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