Approving attendance

Approving attendance

Menu Path : Attendance & Leave > Attendance Approvals
Accessible to : Attendance Approvers

Menu Path : HR Manager > Attendance Reg
Accessible to : HR Manager

Attendance Approvers or HR Managers can approve all attendance related requests from one page. The following requests can be approved from this page

1. Attendance updation requests - updation of missing attendance, correction in punched times, updation of missing breaks all come under this one requet
2. Regularizing missing attendance - all absent records can be converted into any other attendance status by HR or Approvers
3. Missing out time - if employee forgets to mark his out time then his attendance for the day is visible on this tab

1. Attendance updation requests

Attendance updation requests sent by employees come in the first tab "Attendance Updation". Managers or HR Manager can review, edit, approve or reject these requests.


If an employee has submitting an attendance updation request for a day for which his record is also pending for approval due to missing out time then the approver will have to first approve or reject the time modification request. On approval of attendance updation request the pending attendance record from the last tab will also be removed.

2. Pending Attendance tab

Refer to the article on Manual Attendance upload for details on this tab.

3. Missing Out-Time tab

This grid is visible only if the “Enable auto time out” feature is selected as "No" in attendance setup. Here the Manager or HR Manager (as per attendance setup) would be able to decide if the attendance has to be closed as Present or a leave, work from home, tour  has to be updated, even if the Manager or HR Manager is not the approver for the leave, work from home, tour the request is created and auto approved.


Similar to the previous tab records are showing with pink color if
- Payroll is in under process
- Pending OD request is there
- Pending time modification request is there

By default the system will show the shift end time in the last column as Out-Time except in the cases where -
1. Breaks are enabled and an employee has started a break and the break start time is more than the shift end time but there is no corresponding closure of break in such a case the recommended out time would be the break start time + 1 minute and on approval of record two activities will happen
a) break will be closed
b) attendance will be closed

2. If In-Time is after the shift end time then also the proposed Out-Time visible on the page will be In-Time + 1 minute

3. If an OD is approved with an End Time which is greater than the Shift end time then the pending record due to missing out time will also be auto approved with a Shift end time = OD end time

4. If partial day Leave or Work from home is approved and the approval is for beginning of day or end of day period the Out-Time is appropriately adjusted. For example, if 4th quarter leave is approved and shift time is 9 am to 7 pm then the Out-Time will be shown as 4:30 pm. The Out-Time is adjusted only if the Leave / Work from home is approved before the end of day, if it is approved after the end of day then the Out-Time will show as shift end time 

Manager has the option of changing the recommended out time and even if it is changed to a time lesser than the suggested time the breaks are closed with a one minute gap.

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