Candidate parameters and fields

Candidate parameters and fields

1. Candidate Parameters

Menu Path : Setup > HR Setup > Recruitment > Candidate Parameters tab
Accessible to : Application Administration

On this tab the following can be setup
1. Attributes which can be specified in a job opening which are then mapped on candidate profiles for better match
2. Custom fields which are used in offer letter
3. Categories / Sub categories which can be to classify resumes in line with internal job categories

1. Candidate attributes

There are four attributes which are used to refine the search and also to specify the job opening in a tighter manner. These are -
1. Domain
2. Industry
3. Institute Type
4. Functional Area

Each of these can be defined through the tables as shown below.


2. Categories / Sub categories

Each profile can be categorized in categories and sub categories, additional categories / sub categories can be created from setup. These categories / sub categories are a part of candidate record.

2. Candidate Fields

Menu Path : Setup > HR Setup > Recruitment > Candidate Fields tab
Accessible to : Application Administration

1. Candidate profile

Candidate profile can be received from multiple sources in EazeWork HRMS. You can customize the form which is used to take the candidate details. Fields / tables / documents to be filled up / uploaded and which of them are compulsory can be designed from this tab.
Places from where candidate profile can be accessed and the source page from where the form will be linked are given below.
1. Career page - used by Candidates who are visiting the Career page on company website
2. Referral page - used by Employees
3. Agency page - used by Placement Agencies
4. BGV page - used by Background Verification Agencies, the data which is visible to these agencies is as per this column
5. Recruiter page
- used by Recruiters
- used by Candidates when profile is updated through profile updation link
- used for profile creation through bulk excel upload

As you can see above the format defined for Recruiter page is used in multiple places. Elements which make up the candidate form can be selected from five sections
- Personal Details
- Additional Details
- Health Record
- Custom Fields - from this section you can map the custom fields created on Custom Fields page
- Tables - from this section you can map the following tables - Educational Qualifications / Skill Details / Work Experience / Languages /  References / Present / Permanent Address / Disability Details / Professional Certifications

There are three types of data elements on the form
1. Fields
2. Tables
3. Document Uploads

You can decide which of the fields / table / document listed below will be visible on which channel and if you want to make the filling up / upload compulsory you can do so.

When you select a table then you can select
a) if entry is compulsory
b) what all fields in the table row are compulsory
through a popup which comes when you click on "Click Here" in the table.


If you want the candidate to provide a certain number of references you can specify it in the setup.

If the variable "Declaration" is selected then on the page a declaration "Have you applied for a job at <Company Name> in the past 2 years?" or "Has the candidate applied for a job at <Company Name> in the past 2 years?" is visible on all places except when candidate is created through bulk upload or created by the Recruiter directly as a candidate.

Notes
Note -
1. Disability details section will be visible on candidate form only if in Health record the disability is selected as yes.
2, Except for Additional Details and Custom fields and the fields in "Others" tab in a candidate record all the other fields like Personal Details / Health Record / Education Qualifications / Skill Details / Work Experience / Languages / Addresses / Disability Details / Professional Certifications will be copied to the employee record when the candidate is updated as an employee. If any section is not activated in HRIS initially and is activated later on the data which was migrated from candidate record will become visible. 
3. Any changes made to the settings on this tab will impact all the records, if BGV requests have been released and are in process the updated field list will be visible to the BGV Agency.
4. For Background Verification agency the setup page allows to select the fields / tables which will be visible to the agency, since there is no updation the compulsory flag is not there

2. Custom fields for offer letter

Custom fields from HRIS or Recruitment module created on Custom Fields setup page can be mapped here and then used in offer letter generation. If multiple companies are activated then these fields have to be mapped separately for each company.



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