Acceptance / E Signing of Documents / Policies by Employees

Acceptance / E Signing of Documents / Policies by Employees

Employees are required to accept / e-sign / acknowledge documents / policies in EazeWork HRMS. Two types of acceptances which can be modelled in the system are 
1. Online acceptance through checkbox : in this process the employee clicks on a check box and gives a positive confirmation of acceptance / acknowledgement of the policy / document / letter
2. E Signing : in this process the employee affixes an electronic signature and the document is then regenerated with the signature

There are three categories of document / letters / policies which can be configured for acceptance / E Signing in EazeWork HRMS -
1. Letters and Documents which are issued to employee by HR team - refer article
2. Policy acceptance of policies during recruitment / onboarding processes - refer article
3. Policy acceptance of policies released by HR Manager - refer article

Acceptance / E Signing feature is available only for Web users.

Articles for setting up these features -
- refer to Managing System Documents on how to setup acknowledgement / e signing for documents and letters issued to employees.
- refer to Managing Policy Documents on how to create policies and send them for employee acceptance
- refer to Onboarding Setup on how to defined policies which have to accepted by employees during onboarding

Menu Path: Setup > Common Setup > General Setup> System Documents
Accessible to : Application Administrator

Whenever a document  is issued to an employee an acknowledgement can be taken from the employee. This feature is available for system document - Appointment Letter and all custom letters created in setup.


Select the Acknowledgement check box. You will see the popup as shown below.


Confirm on popup. This feature can be deactivated at any point of time. At the time of deactivation pending acknowledgements will be removed.


Updating Acknowledgement

Employee will get an alert on email and also on the dashboard and the pending acknowledgement will also be shown as a pending task on the dashboard. Documents pending for acknowledgement would be shown on Work Area > Activities > Pending Activities tab as shown below.


Employees will have to acknowledge receipt of the letter before they can download it. To do this they need to click on "Update" button and a popup as shown below will open.


The "Submit and Download" button will be activated only on selection of the checkbox.


Review of Acknowledgement / Acceptance status

HR Managers can review the status of all documents / policies which have been issued to employees from Consent Status report.



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