Leave deductions based on attendance shortfall

Leave deductions based on attendance shortfall

There are two ways in which the system can be used to create a leave against attendance shortfall.

1. Manual creation of LWP against attendance shortfall
2. Automatic deduction of leave against Absent records

1. Manual creation of LWP

Menu Path : HR Manager > Attendance Reg > Attendance Shortfall tab
Accessible to : HR Manager 

As an HR Manager you can create Leave Without Pay (LWP) for employees based on their attendance shortfall.

1. Input the date range for the period for which you want to check the shortfall
2. Select the range of working hours you want to see the records for, you can leave this blank also
3. Click on "Generate List" button, the table shown below will be generated


4. Select the records for which you want to create LWP
5. Select the option from LWP or 0.5 LWP (half day LWP)
6. System will show you the following confirmation messages

 

Second message


Notes
Note :
1. Effective Shortfall figure used in this process is same as what is visible in Attendance Shift Report, refer to the article on "Understanding attendance status and working hours on day with partial day working" for details on how to calculate this figure
2. Any LWP created from this process will show "Leave created as there was shortfall in working hours" in remarks and will show the name of the HR Manager as the creator of the leave.
3. System will not allow you to create a LWP or a 0.5 LWP for days on which the attendance status is Full Day Leave, Weekly Off, Compulsory Holiday, Partial Day Leave or if the Leave requests are submitted but not approved.
4. If half day LWP is created using this process it would always create First Half LWP

2. Automatic creation of leave against absent records

A policy can be setup in attendance setup which will enable the system to automatically deduct leave if employee's attendance is missing (status is Absent) more than a certain number of days. The scenario is shown with the help of example below.

Idea
Example 

Priority of leaves is 
1. Casual Leave
2. Leave Without Pay

Process data after = 2 days

If an employee's record for 11/Jan is Absent then on 13/Jan at around 00:30 hours as per the company time-zone a batch job will run which will create a Casual Leave for 11/Jan and this leave will be auto approved. In the leave the remarks will show "Created automatically by system against missing attendance."
If there is not sufficient balance in Casual Leave then Leave Without Pay will be created.
This method can be used to create leaves against full day absent or partial day absent records.
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