Running the payroll at the end of month to calculate the salary payouts and deductions is a step by step process.

There are three steps to the process and each part has some activities to be done

Step 1
Set of employees for which payroll is to be run is selected. For these employees systems checks for various things, these are categorized into two groups
a) Review points - these are points which need reviewed by the Payroll Manager. For example if there is missing attendance then an alert can be sent to the employees, employees who are out of contract or serving notice period, employee eligible for ESI but not include. Acting upon them is optional and you can proceed to process payroll without taking any action on these points
b) Pending tasks - these are compulsory activities which need to be completed. Most of them are to be done by Payroll Manager but some might need to be done by Application Administrator or other roles. For example - pending salary approval, pending house rent declaration, missing company level statutory numbers

Refer to the article on Payroll process - Step 1 for more details.

Step 2
In this step all the payments / recoveries which are to be done besides the standard payment as per salary structure are covered. Please refer to the article on Payroll process - Step 2 for more details.

Step 3
Once all in the inputs have been provided you can run the payroll and review the output. Refer article on Payroll process - Step 3 for more details.

Step 4
The final step is to confirm the payroll and generate output files. Refer article Payroll process - Step 4 for more details.

While payroll is in process some parts of the software are locked and data updation / process updation is not allowed. Payroll can be reset even after it is confirmed, refer article on Cancelling Confirmed Payroll for more details.