From this page you can
1. Activate additional roles which are available but have not been activated
by default
2. Activate the multiple role option for certain roles. – refer to the article
on Roles in EazeWork HRMS for more details.
3. Set the attribute which will be used to divide the employees for multiple
roles
4. Map the domain with the role holders
5. Manage deactivation of roles
6. Assign responsibilities within payroll module
Roles which cannot be given to more than one user will have "N/A" shown on the Multiple column. Roles which are given to multiple users in parallel have "Parallel" shown on the Multiple column.
Select the checkbox in the Activate column to activate any role. You will get a confirmation message.
Click on Submit.
Once the role is activated it can be assigned to an employee and can also be used in workflows.
You can at any point of time change the the mapped employee, click on the drop-down and select the new employee. You will get a confirmation message as shown below.
When the mapping is changed all the work related to this role pending with the first user is transferred to the new user.
If the role is mapped to more than one employee then you will have to also remove the duplicate mapping from Manage Account > Manage Users tab. Once it is done you will need to deselect the checkbox in "Multiple" column, you will get a confirmation popup as shown below.
2. Deactivation of role completely : if you do not want to use a role anymore you can deselect the checkbox in "Activate" column. If the role is in use in any workflow the checkbox will not be enabled and it will be greyed out. If the role is not in use in any workflow you can deselect the checkbox and confirm on the popup as shown below.
The following activities within India payroll the work can be divided across
roles
1. 24Q generation
2. Bonus Act processing
3. Compliance check
4. Form 16 upload and distribution
5. Full and final processing
6. Payroll cancellation
7. Generating payroll files
8. Verification and payment of payroll reimbursements
9. Managing Tax saving declaration and submissions
10. Challan updation
Roles available for assigning these activities vary by the activity.