Setting up birthday leave

Setting up birthday leave

If you activate the Birthday leave feature all the employees of your company will automatically get a leave on their birthday. Employees cannot withdraw this leave or take it on any other day. This leave does not have an approval workflow. Refer article on "Birthday Leave" for more details.

Menu Path: Setup > HR Setup  > Leave Setup > s
Accessible to : Application Administrator


Activate the birthday leave feature as shown above and then edit the draft entry in the Leave table to modify this leave as per your requirement.


The following parameters can be updated -

Effective date - from which date you want this leave to be available. The effective data can be only from future

Accrual to be done - xx - days in advance - this parameter controls how many days in advance, maximum value is 15

Remarks Compulsory - if you want to make remarks compulsory during submission of leave then select this parameter.

Eligibility criteria - you can define an eligibility criteria to map this leave to a select group of employees. Criteria once created cannot be changed.

An alert will come xx days before the birthday unless the birthday falls on a weekly off or a compulsory holiday. Since the birthday is blocked for the birthday leave in this scenario the employees will not be able to take any other leave on their birthday to prevent a potential data conflict.

If you want to deactivate this leave you can do so by selecting "Birthday leave feature" as No. Existing leaves which have been accrued will remain as it is but new leaves after the accrual window will not be given.