Tour setup

Tour setup

Menu Path: Setup > HR Setup > Attendance Setup > Tour setup tab
Accessible to: Application Administrator

On this tab the setup for Tour process can be configured.


1. Holiday counted - if this parameter is selected then Holidays falling within a Tour request are also considered as Tour
2. Weekly Off counted - if this parameter is selected then Weekly Offs falling within a Tour request are considered as Tour
3. Future and Past entry periods - request would be allowed as per the range specified here, so if the value is 10 in both and today is 10/Oct then Tour request can be submitted for any day between 30/Sep to 20/Oct

4. Request initiator: the roles selected in the table shown below will be allowed to submit an Tour request.


5. Approval Levels: There can be any number of approvers for a Tour request, if no approver is selected then the request will get auto-approved on submission.


6. Tour Reasons - If you want to capture the reasons of tour then this parameter can be activated and reasons can be defined. This will be compulsory field which the employees can select from a drop down.


7. Show Travel From / To - if this parameter is activated then while filling up the Tour form the user will have to specify the starting and ending tour locations.

8. Allow Travel Desk to update Ticket / Accommodation details - if this parameter is selected as yes then after the tour request is approved it would be forwarded to the Travel Desk or ticket and accommodation booking.

9. Remarks compulsory: if you want employees to provide remarks every time they submit a request then activate this parameter

10. Eligibility criteria: The system also provides an option to create an eligibility criteria for the employees, only employees who match the eligibility criteria will get the option for submitting Tour requests. Refer to write-up on Managing leave eligibility criteria to understand how to define an eligibility criteria.

These settings can be changed at any point of time but changes will not impact previously submitted requests and will impact only new requests.



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