Understanding Invoices
Accessible to : Application Administrator
The invoice shown above is a sample invoice which is created for October 2022 in advance on 4-Oct-2022. The various components of the invoice are
1. Invoice To section - in this the name of the person and address of company for which invoice is created is given. You can update these details from Manage Account > Invoicing Details page.
2. Invoice Summary – this shows you the invoice number, invoice date, due date and payment terms
3. License Breakup - in the center you will see the breakup of the licenses which are billed in this invoice. There are multiple types of licenses - Web, Non-Web, Recruiter, Agency, Field and Support. Refer to the article on Licenses in EazeWork HRMS and License Management.
4. Arrear Billing - Arrears are billed due to following reasons
- Added an employee with a Date of Joining in past
- Updated an employee as Did Not Join
- Converted a Web to Non-Web or Non-Web to Web license
- Processed a separation from a backdate
- Withdrew a closed separation
You can see the details of licenses added / removed in EazeWork HRMS from "License Details" report which is available on Manage Account > Manage Licenses tab.
5. Rate Change due to Slab Migration - There might be an additional
billing or refund due to change in slabs. In the image shown above the rate for
Web license is
- Rs 140 for 25 to 100 licenses
- Rs 112 for 101 to 25 licenses
Due to removal of 6 licenses from June 22 the total number of licenses in June
has come down to 100 from 106. 106 licenses were will at Rs 112 in previous invoice,
in this invoice the arrears for
a) 6 licenses which were removed : 6 x 112 (new slab rate)
b) 100 licenses are billed for the differential in slab rate : 100 x (140-112)
After you update the payment and once the payment is acknowledged as received the Tax Invoice is available.
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