A separation request can have one or more than one approvers. Approvers can be from Manager, HR Manager, Department, Division Head or CEO roles as defined in setup. If you are an approver and have received an email or dashboard alert you will need to do the following steps
1. Use the menu path HRMS > Separation > "Separation Processing For Team" tab
2. Select the role which you want to use from the role drop-down

You will see two sections on this page.
1. Pending Separation requests - in this section all the separation requests are shown
2. Pending Separation Withdrawal requests - in this section the withdrawal requests submitted by employee are shown

Separation Requests

In this table you will see all pending separation requests and you can do the following activities -
1. Approve a separation
2. Withdraw a separation - refer to the article on - Separation Withdrawal
3. Provide clearance to an approved separation - refer to the article on - Providing Clearances

Separation Withdrawal Requests

The following activities can be done -
1. Approve the separation withdrawal request - on approval of separation withdrawal request, pending separation request will be automatically withdrawn
2. Reject the separation withdrawal request - on rejection of withdrawal request the linked separation request will remain as it is

If you have multiple roles then remember to select the appropriate role from the Select Role drop-down. Till the separation withdrawal request is in process the associated separation request will be locked and cannot be approved or withdrawn.

Approving a separation request

You will need to fill up the following details -
- Approved Last Working Day: this is very important entry as the notice period shortfall is calculated and the system will automatically terminate the access for the employee on the midnight of last working day. By default system will suggest a last working day which on completion of notice period. In some cases you might not get an option to change the last working day, this would be due to the company policy
- Rehire eligibility: this is stored for future reference so that when the employee applies again a decision can be made if he has to be hired or not, this is not visible to the employee
- Type of Loss: another field to capture the nature of loss from company’s perspective, this is not visible to the employee
- Notice Period Shortfall: this is automatically calculated based on the date of submission of resignation, notice period and the last working day. If notice period feature has not been enabled then this will not come. If enabled it will come only Resignations, it will not come for Management Initiated Separation, Death or Retirement
- Notice Recovery: you have the option to recommend the shortfall in notice period which should be recovered. Full and final process will handle the notice period shortfall accordingly.

Approving multiple requests in bulk

2. Click on the "Bulk Approval" button. All the selected records will be approved.

Notice Period Shortfall Calculations
The way system calculates notice period shortfall is explained with the following example -

Resignation Submission Date : 11-Jun
Notice Period : 30 days
Default Last Working Day : 10-Jul (this will be the last working day recommended by system)
Revised Last Working Day : 30-Jun (approver and HR can change the last working day)
Notice Period Shortfall = 10 days

Note -
1. Separation request in submitted status is not visible to anyone except the approver, once it is approved then it can be viewed by all clearance approves
2. The comments captured during this approval are visible to the employee, the checklist, rehire eligibility and type of loss are not visible to the employee

3. If leaves are approved for a date which is after the last working day then separation cannot be approved till those leaves are withdrawn, if there are leaves in submitted status they will be automatically withdrawn

Editing an Approved request