1. Web license - this is the default license and enables a user to access his / her account through the login page

2. Non-Web license - employees whose data is to be managed in EazeHR but are not to be given direct access of the software can be given a "Non-Web" license. Refer to the article on User management for more details.

Users having Non-Web licenses cannot be given any role in the process and do not get any alerts from the system except the following emails
- salary slip and tax statement emails, form 16 email
- birthday, work anniversary, marriage anniversary
- announcement emails

For these users the following modules are used
1. HR Info System : employee data is maintained, letters can be generated from Official Details section or HR Manager page but even if the email is update the letter is not emailed and needs to be sent manually
2. Attendance and Leave : Attendance can be updated through auto, manual and biometric methods and leaves can be assigned and managed by Manager
3. Onboarding and Separation : both these process are available but without direct participation by the user
4. Payroll : payroll can be run but tax declaration, rent declarations, submission of supporting documents will all have to be managed by Payroll Manager

Web / Non-Web licenses are added automatically when a new employee is updated as joined. Billing is done from the beginning of the month of joining of the employee. These licenses are automatically removed when employee's separation is closed. If an closed separation is cancelled then a license is mapped again.

3. Recruiter license - this license is needed for the Recruiter's role and is essential for using the Recruitment module. This license can be added or removed manually from Manage account page.

4. Agency license - this licenses is used in Recruitment module if the Placement agencies are to be activated - refer article for more details. This license can be added or removed manually from Manage account page.

5. Support - this license is used for each Support representative and is needed when Advanced Helpdesk module is activated.

Changing Web to Non-Web licenses
If a user has been given a Web license it can be changed to a Non-Web license. The procedure to be followed is -

Use the drop-down action button and click on "Change License Type". There are certain checks which ensure that the change of license is managed properly and system checks and prompts you to  - remove roles if mapped and to complete or reject some in process requests. EazeHR will also automatically make some changes like - attendance method, removes future confirmed trainings, removes from mapped projects from tomorrow.

Changing Non-Web to Web license
The process is similar to the change from Web to Non-web but there are much lesser constraints as the user is moving into a license which gives him more features. User will have to validate his / her account like a new user and for that purpose a valid email should be provided when making the change.

On clicking "Yes" system will show the email if it is entered for reconfirmation or will ask to update the email.

When a license is changed from Web to Non-web or vice versa the system automatically closes the earlier license. The billing however will be done for both the licenses in the month when this change is done as the released license is billed till end of month and newly added license is billed from the beginning of the month.