Once a job opening has been approved it comes to Recruitment Manager for releasing, at this stage you can cancel it also if you want.

1. Cancelling an approved job opening

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2. Releasing an approved job opening

Section 1 - this is prefilled and has the details which have been approved. You can review and modify any field except Company Name (company is visible only in case of multiple companies are there).

Section 2 - shown below is where you have to fill in details prior to releasing

You need to
- assign recruiters to this opening, you can assign one or more, if multiple recruiters are assigned then they can work on the opening in parallel
- select the interview assessment template
- select background check as yes if background check is needed - refer to the article on Managing multi stage evaluation process for details on how background check is conducted
- decide if the opening should be published on the external career page, if the opening is to be published on a career page then a job URL is also created this can be shared in the communication to candidates
- select referral parameter if the opening has to be released for internal referral - you can update the message which you want to be shown to employees, this can specify the referral terms or any specific points, you also need to specify the last date till which employees can submit referral needs to be provide
- if the opening has to released to placement agencies then you can – add agency names to whom you want to release, if you do not find the name of an agency in the drop-down please get in touch with your Administrator

On releasing the job opening alerts will immediately go to employees (if internal referral has been selected), placement agencies (if mapped) and the Recruiter who has been assigned the opening. An alert will also go to the Hiring Manager and the Recruiter mapped to this Job Opening informing them of the release.

Refer to article on Profile submission by Placement Agency for details on how placement agencies will view job openings and submit candidate profiles.

Opening Type and Employee Type cannot be changed after the job opening is released.

Identification of duplicate profiles
Each profile which is received is tagged to the source. Key details are taken as input when a profile is updated from any channel, the specific fields which are to be updated while submitting a profile can be customized in setup. Fields which are used to check for duplicate profile are
- Email ID, Country Code + Mobile number, National ID, Passport Number, PAN

Currency of Cost to Company /Gross Salary
1. If payroll module is not active then all the currencies - which are defined on Setup > Common setup > General setup page - can be selected
2. If payroll module activated then only the currency mapped to the company payroll would be available

Employee Referrals
Employee Referral program feature can be used to get employees to refer friends and acquaintances to a job opening. Key principles of this program are -
- Recruitment Manager while approving the Job Opening can decide if it has to be announced to employees under referral program
- Amount of bonus and last date of referral are decided by the Recruitment Manager while releasing the Job Opening
- Employees get an alert on their dashboard and email informing of the job opening and referral details. To refer candidates they have to click on the link available on the Alert Widget in the dashboard. Candidates can be referred by them till the last date as decided by the HR Manager

By default all employees except those having Recruiter or Recruitment Manager roles are eligible for making referrals, you can allow the Recruitment team to also participate in referral program by enabling the parameter in setup.

In some cases the candidates accept and even join but do not show up for work after 2-3 days. To prevent against these scenarios the HR Manager has the option to update a candidate as Did Not Join even if he has been updated as Joined in Recruitment module. When HR Manager updates this status of Did Not Join an alert will be sent to the referring employee and the Recruiter informing them of this event.

You can resend referral emails to employees if you want to remind them as shown below.

Note: No alerts are sent to the employee who has sent the referral during the hiring process to ensure that there is no interference during the process.

Receiving Profiles through Company Career Page

There is an option to publish the job openings to an external career page through which candidates can directly apply to the open jobs. The external career page can be accessed directly through an URL - the URL of the careers page is https://xxx.eazework.com/career (where xxx is your company's URL which you use to login to EazeHR). This URL can be given as a link on your website career page or you can integrate it in your website using iFrame. You can also publish this URL in emails or in your job postings on job sites.

You can to update the logo, update the message which is displayed on top of this page and also the privacy statement which candidates will read and accept. All this is done in Recruitment Setup.