Manage Modules

There are two sections on this page

1. Account Overview

In this section your subscription account details are shown.

Access URL: this is the URL for accessing the account. The unique URL to login to your account would be https://url.eazework.com/login/

Account Type: It could be Trial, Free or Paid. If you are on a Free or Trial version the option to upgrade is also there. Refer to the article on

Instance Creation Date: date on which your software instance was created

Edition: there are three editions - Essential, Professional and Enterprise. Refer to the article on EazeWork HRMS Overview for details of features in each edition

Subscription Commencement Date: date from which you have been using the Paid account and subscription services have started

SMTP Server: is the server from your emails are being sent, it would be managed by EazeWork unless your company has opted for managing the email service through your own server. In which case it would be your company's server

Sending Email: It should be support@eazework.com if emails are being sent from EazeWork servers. If they are being sent from your server then it would show the sending email which is being used to send the system emails

Subscription Status: It should be Active but if you have requested a subscription cancellation then the status would be "Cancellation Requested"

Notice Period : It would be as per the contract terms and refers to subscription termination notice period

Note : If the email service is being managed by your own server then the email status of employee's email will not be shown correctly. Refer articles for more details on Email status - Account Preference, Email ID Management.

2. Manage Modules

From this table Application Administrator can

- Activate new modules

- Deactivate modules

- Cancel company's EazeWork HRMS subscription

- Submit Payroll Outsourcing request

Please refer to the article on Subscription Overview for an overview of invoicing, payments and deactivation processes.

2.1 Module Activation

To activate a module -

1. Click on "Activate" button

2. If you are on Trial or Free account then you will get a confirmation message as shown below

3. If you already are on a Paid account then you will get a confirmation message as shown below.

You will have to logout and login again to access the newly added module setup pages and menus. Modules which are activated will be billed from the month in which they are activated, the rate would be based on the number of active licenses in the month. If a new module is added on or before 15th of a month then the module cost is billed from the month in which it is activated, if the module is activated after 15th then the module cost is billed from the next month.

Please refer to the article on License Costs for more details. If there are multiple companies configured, the modules are activated at the group level and not at company level and billing is done for the group together.

2.2 Module Deactivation

1. To deactivate a module - Click on "Deactivate" button

2. You will get a confirmation message as shown below and a request for module deactivation will be sent to the CEO (MD in case of multiple company configuration) and the status of the module will change to Deactivation Requested.

From CEO / MD login the steps which are to be followed are -
1. Click on the pending task "Deactivation Request" or navigate to Work Area > Activities> Pending Activities tab

2. Click on "Review" button for the Module Deactivation activity.

To confirm the request click on "Yes" and then "Submit". All the employees will be logged out and the access of the deactivated module will be removed.

You will be able to see the status of the module as "Deactivation Approved". At the end of the day all the associated data and documents generated with the module will be deleted and on the next day you will be able to see the status as "Deactivated".

Modules which have been deactivated will not be billed from subsequent months. You can reactivate the module immediately after deactivation but the deleted data will not be restored.

Note : Module level data will be deleted and it cannot be recovered, this process cannot be reversed .

2.3 Subscription cancellation

In case you do not want to continue with the subscription of EazeWork HRMS and you want to cancel your subscription you can click on "Cancel Subscription". On clicking the button you will get a reconfirmation popup as shown below.

When you click on Next you will get an option to give a later closure date as shown below.

You will get the confirmation message.

You would be requested to provide feedback regarding the reasons for cancellation.

Note :
1. Subscription cancellation activity for a Paid account can be reversed only if a formal request is made in writing to your Account Manager within 2 days. Charges for updation will apply.
2. For a Free account the subscription is cancelled and data is deleted immediately.

5. Payroll Outsourcing

If you want to outsource your payroll management activities to EazeWork then you can submit a request by clicking on the "Outsource Payroll" button.

Your request will be captured and you will be contacted by and EazeWork support representative to take the discussion forward. Payroll outsourcing option is available only for Indian companies.