Recruitment setup overview

Recruitment setup overview

Menu Path: Setup > HR Setup > Recruitment
Accessible: Application Administration

Recruitment module setup is covered across multiple tabs. Detailing or links to each tab are listed below -
1. Role mapping
2. Process setup
3. Candidate parameter and fields
4. Career page - explained below
5. Offer letter templates - explained below
6. Assessment templates - explained below
7. Agency setup

Refer to article on General Setup > Custom Emails to understand how to edit and modify Regret emails.

1. Career Page Setup

Candidates can view the active job openings through a Career page which can also be linked to the company website. The url at which this career page can be viewed is - https://url.eazework.com/career/

This page is accessible to all and shows active job openings which have been selected for publishing across all companies. Refer article on Releasing job openings for more details.


You can update the following for display on the career page
- the logo which would be displayed
- text which will be shown to the candidates on top of the career page
- the standard privacy agreement which candidates will be asked to accept when they apply for a job opening

Notes: If "Enable version management for policies/ documents is activated, then you can create versions of the following policies/ documents, so that you can track which version of policies has been accepted by employees/ candidates. Refer HRIS Setup article for more details.

2. Offer Letter Templates



There are two offer letter templates which are can be used for offer letter generation.

1. Default Offer Letter (with payroll) - this can be used when payroll module is activated and salary structure is to be given as an annexure to the offer letter
2. Default Offer Letter (without payroll) - this is used when payroll module is not in use

3. Assessment Templates

You can use the same template of different templates for each stage - Review / Screening and Interview - of candidate assessment by the company. If a common template is to be used it can be mapped to the job opening by the Recruitment Manager but if unique templates are to be used during the process these are mapped by the Recruiter when the stage is being scheduled.

A "Default Template" is available by default, it can be edited and modified but it cannot be deleted or deactivated.


Use the "Add New" button to create new assessment templates. If you do not want to use a template you can deactivate it. You can edit and modify an existing template but changes will be visible only on future assessments.


To design a template fill up the form which is shown above. Sections which need to be filled up are  -
1. Template Name
2. Scope - select for which part of the processes this template can be used
3. Instructions - instructions entered here will be visible to the employees who will do the candidate assessment
4. Assessment through rating - if you want the assessor to also provide a quantifiable rating select "Yes" for this parameter. Once selected as yes you will then have to create the rating scale
5. Assessment checklist - create the checklist of criteria against which the candidate will be assessed, if a criteria is to be made mandatory then select the mandatory checkbox
6. If you want the assessor to provide additional overall remarks then select the Overall Remarks parameter as "Yes"


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