Seperation process overview
1. Resignation : this is the base process used when an employee submits a voluntary resignation.
2. Management initiated :
if employee is asked to leave due to poor performance or any other reason then
this option is used
3. Retirement : when employee completes the tenure and retires then this process is used
4. Death : separation due to death is handled separately
5. Intercompany transfers : if there are multiple group companies and employee is transferred from one
company to another then Intercompany Transfer process is used.
Indicative work flow for a typical of separation process is given below. There
are four stages
1. Submission / withdrawal – creation of a separation request and withdrawal of request
2. Approval – finalization of the last working day and approval of the request
3. Clearances – completion of various clearances in parallel
4. Closure – closure of the separation request
Full and Final calculations are done in Payroll and can be done after separation has been approved and the last working day goes in past.
Notice period is applied only in case of Resignation and Death. In case of Resignation employee's status changes to serving notice period when is separation is approved.
On approval of separation any in process request which is for a period after the approved last working day is withdrawn / rejected.
- access of the employee to EazeWork HRMS is terminated
- all the work pending with the employee and the roles with the employee are transferred to his manager. If manager is not defined than the work and role are transferred to the Application Administrator.
System will not allow submission of a separation request for Application Administrator as it is a key role.
Separation can be submitted only when the role is transferred.
Related Articles
Onboarding process overview
Onboarding process is used to add users to EazeWork HRMS. There are two types of onboarding 1. Addition of old / existing employee's - this activity happens when the company starts using the software 2. Addition of new joiners - new joiners need to ...Report - Serving Notice Period
Menu : EazeHR > Reports > Onboarding and Separations Shows names and details of employees who are on "Serving notice period" status as on today. Sample reports are available in article attachments.Manager's, Departmental, Divisional clearance
Menu Path : HRMS > Separations Accessible to : Office Manager / IT Manager If selected in setup then Manager, Department Head, Division Head can also be included in the process of providing clearance approvals which are to be updated before a ...Office manager / IT manager's clearance
Menu Path : HRMS > Separations Accessible to : Office Manager / IT Manager During separation clearance Office / IT manager's are responsible to ensuring that the employee has returned all assets assigned to him. - if there are no pending assets to be ...Separation withdrawal
Menu Path : HRMS > Separation Accessible to : Approvers as per setup Separation requests can be withdrawn in two ways - 1. Employee can submit a resignation withdrawal request, resignation is automatically withdrawn if the withdrawal request is ...