Seperation process overview
1. Resignation : this is the base process used when an employee submits a voluntary resignation.
2. Management initiated :
if employee is asked to leave due to poor performance or any other reason then
this option is used
3. Retirement : when employee completes the tenure and retires then this process is used
4. Death : separation due to death is handled separately
5. Intercompany transfers : if there are multiple group companies and employee is transferred from one
company to another then Intercompany Transfer process is used.
Indicative work flow for a typical of separation process is given below. There
are four stages
1. Submission / withdrawal – creation of a separation request and withdrawal of request
2. Approval – finalization of the last working day and approval of the request
3. Clearances – completion of various clearances in parallel
4. Closure – closure of the separation request
Full and Final calculations are done in Payroll and can be done after separation has been approved and the last working day goes in past.
Notice period is applied only in case of Resignation and Death. In case of Resignation employee's status changes to serving notice period when is separation is approved.
On approval of separation any in process request which is for a period after the approved last working day is withdrawn / rejected.
- access of the employee to EazeWork HRMS is terminated
- all the work pending with the employee and the roles with the employee are transferred to his manager. If manager is not defined than the work and role are transferred to the Application Administrator.
System will not allow submission of a separation request for Application Administrator as it is a key role.
Separation can be submitted only when the role is transferred.